Multi-Site Pediatric Office Manager - Advanced Pediatric Associates

Kristina Romero — Mon, 16 Jun 2025 20:33:30 GMT

The Manager oversees daily operations across three pediatric clinical sites, ensuring efficient workflows, strong staff support, and excellent patient experience. This role leads administrative and clinical support staff, partners with centralized teams (HR, IT, Referrals, Call Center, Patient Business Office), and supports providers through scheduling, operations, and process improvement. Responsibilities include staff supervision, inventory management, quality initiatives, customer service, and strict compliance with HIPAA and confidentiality standards. Healthcare office management experience, strong leadership and communication skills, and experience with EHR systems are required. Pediatric experience and a bachelor’s degree are preferred.

Pay Range

$62,500 - $80,000 annually

Compensation based on experience and qualifications.

Benefits Snapshot

· PTO from date of hire

· 401(k) retirement plan

· Medical, Dental, and Vision insurance

· Life, AD&D, Long-Term Disability, and Accident insurance

· Employee Assistance Program (EAP)

· Day shift schedule

· Professional, family-friendly work environment

Preferred Qualifications

· Hands-on pediatric vaccine management (commercial & VFC)

· Vaccine ordering, inventory control, counts, reconciliation, and returns

· Knowledge of VFC & commercial vaccine regulations, storage, documentation, and compliance

· Ability to manage clinical, medication, and office supply inventories, including ordering and vendor coordination

· Strong attention to detail and accurate record-keeping

· Experience in a pediatric or primary care office

If you are a proactive, detail-oriented leader with a passion for pediatric care and a track record of successful office management, we encourage you to apply for this rewarding opportunity. Please apply here: https://advancedpediatricassociates.com/Human-Resources/Current-Openings

Advanced Pediatrics is an equal opportunity employer and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Manager Clinic Operations - Ortho

Kristina Romero — Tue, 29 Oct 2024 13:40:50 GMT

Orthopedics Elective and Orthopedic Trauma. There are 5 locations- 4 in Colorado Springs and one in Woodland Park. There are 16.8 MDs, 23 APPs that report to this position along with 2 supervisors.

Location: UCHealth UCHlthMG S Ortho, US:CO:Colorado Springs

Department: UCHlthMGS Ortho Trauma

FTE: Full Time, 1.0, 80.00 hours per pay period (2 weeks)

Shift: Days

Pay: $35.74 - $57.19 / hour. Pay is dependent on applicant's relevant experience

Summary: Manages the daily operations of the assigned department(s) or function to ensure alignment with departmental and organizational objectives.

Responsibilities: Executes specific departmental goals, standards, and objectives which directly support the strategic plan and vision of the organization.

Manages staff relations including performance management, staff satisfaction, and conflict management. Performs and oversees scheduling, recruitment, payroll, and student engagements.

Adheres to departmental budgets, regulatory compliance, departmental contracts, and vendor relations. Determines and justifies needs for systems, equipment, and supplies purchases; monitors usage and oversees proper working order and stock supplies.

Adheres to quality standards and goals for patient care delivered and coordinates patient care services with patients, staff, physicians, and other departments.

Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a fast-paced environment and take appropriate action.

Requirements

Minimum Required Education: HS diploma or GED. Preferred Bachelor's degree in relevant field.
Required Licensure/Certification: Relevant life support certification as determined at position level.
Minimum Experience: 3 years of healthcare experience.
We improve lives. In big ways through learning, healing, and discovery. In small, personal ways through human connection. But in all ways, we improve lives.

UCHealth invests in its Workforce.

UCHealth offers a Five Year Incentive Bonus to recognize employee's contributions to our success in quality, patient experience, organizational growth, financial goals, and tenure with UCHealth. The bonus accumulates annually each October and is paid out in October following completion of five years' employment.

UCHealth offers their employees a competitive and comprehensive total rewards package:

Full medical, dental and vision coverage
Retirement plans to include 403(b) matching
Paid time off. Start your employment at UCHealth with PTO in your bank
Employer-paid life and disability insurance with additional buy-up coverage options
Tuition and continuing education reimbursement
Wellness benefits
Full suite of voluntary benefits such as identity theft protection and pet insurance
Education benefits for employees, including the opportunity to be eligible for 100% of tuition, books and fees paid for by UCHealth for specific educational degrees. Other programs may also qualify for up to $5,250 pre-paid by UCHealth or in the form of tuition reimbursement each calendar year

Loan Repayment

UCHealth is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! UCHealth provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness through Savi.

UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified.

UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an affirmative action/equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, creed, color, religion, gender, national origin or ancestry, age, mental or physical disability, sexual orientation, gender identity, transgender status, genetic information or veteran status. UCHealth does not discriminate against any "qualified applicant with a disability" as defined under the Americans with Disabilities Act and will make reasonable accommodations, when they do not impose an undue hardship on the organization.

Apply here

Colorado Medical Group Management Association Career Center

Multi-Site Pediatric Office Manager - Advanced Pediatric Associates

Manager Clinic Operations - Ortho